Software for construction contractors
Projects, subcontractors, progress and snags — from tender to handover, for building and civils contractors.
Nothing to switch on. Nothing per head.
One price by the size of your team. No VAT is charged. Cancel anytime.
Your stack comes complete
Every capability a general construction business needs is in BuildStack from day one — quoting, projects, dispatch, the crew app, snags, stock, HSE and the numbers. No module menu, no add-ons.
Priced by team size, not per head
One monthly price for your whole team, in bands from up to 3 users to unlimited. Per-user tools charge R700–R1,300 a head every month.
Office and field on one plan.
Technicians and crews log hours, progress and notes from the crew app or a Telegram-bound link — every person is one user on the same band, with no per-head licences.
How a project runs through BuildStack.
The same words, stages and hand-offs your office and crews already use — in one system instead of a spreadsheet, a WhatsApp group and a filing cabinet.
- 01
Price the tender from rate build-ups — materials, labour, plant, subcontract — with P&G, contingency and markups applied from your settings.
Included - 02
Run the project on an editable plan — import your programme from Excel, assign tasks to people and subbies, and track planned-vs-actual with a change log.
Included - 03
Site teams post daily progress and hours from a link or the crew app; planned-vs-actual rolls up with a change log.
Included - 04
Snags log as tickets against the project with an assignee and a resolution timer; the sign-off pack PDF closes the handover with photos.
Included - 05
The Field HSE file compiles per project from your people's certificates, medicals and appointment letters — from the South African catalogue.
Included
Workflows for every discipline in general construction.
You choose your disciplines at signup and per project. Multi-trade? A workspace can hold disciplines from more than one FieldStack edition.
New build
Residential and light commercial builds run on an editable programme with daily progress.
See the workflowRenovations & alterations
Quoted from rate build-ups, run as a plan, closed with a snag list and sign-off.
See the workflowCivils
Earthworks, services and roads with plant rates, subbies and an HSE file per site.
See the workflowShopfitting & interiors
Fast-turnaround fit-outs with a day-by-day plan on the dispatch board.
See the workflowAll of it. On every band.
Included is built and in use today.Set up for you is configuration we do with you at onboarding.
- Rate build-up quotingIncluded
each work type is an assembly of materials, labour and sundries priced live from your own price book. Old quotes keep the price they were quoted at.
- Commercial rules set onceIncluded
markups per section, P&G, contingency, waste, access uplift, deposit %, quote validity, guarantee years and travel bands by crew size.
- Printable quote document with status tracking (Draft, Sent, Accepted, Declined).Included
- Project filesIncluded
tenders, drawings, QA, snags, photos and reports typed against the project, with branded plan Excel and PDF exports.
- CRM spineIncluded
clients, sites, contacts and contracts, with monthly retainers where you have them. Every quote, job and timesheet hangs off the client.
- Lead pipelineIncluded
a Kanban board with your own stages, a hosted web enquiry form (or a form snippet for your site), duplicate matching and templated email follow-up. Quotes and POs move the card for you.
- Projects with an editable planIncluded
tasks, assignees, hours and dates, a change log, and planned-vs-actual as the work lands.
- Jobs & dispatchIncluded
a weekly board by person or crew; drag a job onto a day to schedule and assign it, with a warning when someone is double-booked.
- Crew appIncluded
an installable phone app for the people on site: today's jobs, status, subtasks, hours, notes, navigate and call the client. It keeps working with no signal: today's work is held on the phone, what the crew records is queued, and it syncs by itself when signal returns.
- Timesheets & daily updatesIncluded
crews log hours and progress from a link, with Telegram bot binding for your team.
- Snags & SLAIncluded
log faults and maintenance against the client and contract, with response and resolution timers by priority, a pause while you wait on the client, and billable hours captured on the snag to raise an invoice record.
- Stock & assetsIncluded
materials and consumables by quantity with reorder alerts and a movement log; receive and stocktake with the phone camera; serialised kit tracked to the job it went into; an asset register with custody history.
- HSEIncluded
a South African catalogue of certificates, medicals and appointment letters tracked to expiry, plus a client-ready Field HSE file compiled per project as a PDF.
- Documents & exportsIncluded
typed files against each job (PO, quote, photos, as-builts, snags…), a sign-off pack PDF with handover checklist and photos, and branded Excel/PDF exports.
- TrainingIncluded
your own SOPs as scheduled tests, hand-written or AI-drafted, with per-question results so you see what the team keeps getting wrong.
- Business dashboardIncluded
won value against real cost and overheads, margin by client, SLA and retainer strips, a health score graded A–D, and an AI business review in plain language.
- Your brandIncluded
logo and colours across the app, branded login link, branded PDFs and Excel.
- Your wordsSet up for you
Projects, Snags and module names read the way your trade talks, configured at onboarding.
- Your stagesSet up for you
pipeline stages, contract types and HSE file indexes set up for how you sell and deliver.
On the BuildStack roadmap.
We only sell what's built. These are next — ask on the demo where each one sits in the queue.
- RoadmapProgress claims, payment certificates and variations
- RoadmapSubcontractor purchase orders and plant timesheets
- RoadmapOffline mode for the crew app (queue work on site, sync when signal returns)
- RoadmapWhatsApp notifications to clients and crews (messages passed through at cost)
BuildStack, straight answers.
- Does it do progress claims?
- Not yet — claims and variations are on the roadmap and marked as such. Today you capture the PO and export the plan and costs to Excel for your QS.
- Can subcontractors post progress?
- Yes — anyone assigned to a task can post a daily update from a link.
Still have a question? Email us or book a demo.
See BuildStack on your own workflows.
A free 20-minute walkthrough on a real general construction workspace — your disciplines, your words. No trial to fiddle with, no card, no pressure.
Need quoting logic no one else has? Bespoke engineering is available from R15,000 — ask on the demo.