Software for cleaning companies
Sites, contracts, jobs and teams — scheduled, tracked and billed, for commercial contract and specialised cleaners.
Nothing to switch on. Nothing per head.
One price by the size of your team. No VAT is charged. Cancel anytime.
Your stack comes complete
Every capability a cleaning business needs is in ShineStack from day one — quoting, contracts, dispatch, the crew app, jobs, stock, HSE and the numbers. No module menu, no add-ons.
Priced by team size, not per head
One monthly price for your whole team, in bands from up to 3 users to unlimited. Per-user tools charge R700–R1,300 a head every month.
Office and field on one plan.
Technicians and crews log hours, progress and notes from the crew app or a Telegram-bound link — every person is one user on the same band, with no per-head licences.
How a contract runs through ShineStack.
The same words, stages and hand-offs your office and crews already use — in one system instead of a spreadsheet, a WhatsApp group and a filing cabinet.
- 01
Every site sits under its client with a Contract — term, status and monthly retainer hours — so you know what each site is worth and what it costs.
Included - 02
Jobs and once-off cleans go onto the weekly dispatch board by team; drag a job to a day to schedule it, with a warning if a team is double-booked.
Included - 03
Supervisors and teams log hours and notes from the crew app or a Telegram-bound link; the office sees who was where.
Included - 04
Consumables and equipment tracked by quantity with reorder alerts and a movement log; machines in the asset register with custody history.
Included - 05
Train staff on your own SOPs on a schedule — hand-written or AI-drafted tests with results per person and per question.
Included
Workflows for every discipline in cleaning.
You choose your disciplines at signup and per contract. Multi-trade? A workspace can hold disciplines from more than one FieldStack edition.
Commercial contract cleaning
Offices, retail and industrial sites on monthly contracts with teams scheduled by site.
See the workflowResidential
Once-off and recurring home cleans booked from enquiry to a team's day.
See the workflowSpecialised (carpets, windows & high-rise)
Specialist services with the right kit, certificates and HSE file per site.
See the workflowPost-construction cleans
Builder's cleans quoted per m² and delivered on a deadline with a sign-off pack.
See the workflowHygiene & consumables
Consumables supply and hygiene servicing tracked by stock and by site.
See the workflowAll of it. On every band.
Included is built and in use today.Set up for you is configuration we do with you at onboarding.
- Contracts & retainersIncluded
per-site contracts with monthly retainer hours and a burn bar, so over-servicing is visible before it costs you.
- CRM spineIncluded
clients, sites, contacts and contracts, with monthly retainers where you have them. Every quote, job and timesheet hangs off the client.
- Lead pipelineIncluded
a Kanban board with your own stages, a hosted web enquiry form (or a form snippet for your site), duplicate matching and templated email follow-up. Quotes and POs move the card for you.
- Contracts with an editable planIncluded
tasks, assignees, hours and dates, a change log, and planned-vs-actual as the work lands.
- Jobs & dispatchIncluded
a weekly board by person or crew; drag a job onto a day to schedule and assign it, with a warning when someone is double-booked.
- Crew appIncluded
an installable phone app for the people on site: today's jobs, status, subtasks, hours, notes, navigate and call the client. It keeps working with no signal: today's work is held on the phone, what the crew records is queued, and it syncs by itself when signal returns.
- Timesheets & daily updatesIncluded
crews log hours and progress from a link, with Telegram bot binding for your team.
- Jobs & SLAIncluded
log faults and maintenance against the client and contract, with response and resolution timers by priority, a pause while you wait on the client, and billable hours captured on the job to raise an invoice record.
- Stock & assetsIncluded
materials and consumables by quantity with reorder alerts and a movement log; receive and stocktake with the phone camera; serialised kit tracked to the job it went into; an asset register with custody history.
- HSEIncluded
a South African catalogue of certificates, medicals and appointment letters tracked to expiry, plus a client-ready Field HSE file compiled per project as a PDF.
- Documents & exportsIncluded
typed files against each job (PO, quote, photos, as-builts, snags…), a sign-off pack PDF with handover checklist and photos, and branded Excel/PDF exports.
- TrainingIncluded
your own SOPs as scheduled tests, hand-written or AI-drafted, with per-question results so you see what the team keeps getting wrong.
- Business dashboardIncluded
won value against real cost and overheads, margin by client, SLA and retainer strips, a health score graded A–D, and an AI business review in plain language.
- Your brandIncluded
logo and colours across the app, branded login link, branded PDFs and Excel.
- Your wordsSet up for you
Contracts, Jobs and module names read the way your trade talks, configured at onboarding.
- Your stagesSet up for you
pipeline stages, contract types and HSE file indexes set up for how you sell and deliver.
On the ShineStack roadmap.
We only sell what's built. These are next — ask on the demo where each one sits in the queue.
- RoadmapShift rosters with clock-in and site checklists with photo proof
- RoadmapRecurring jobs generated automatically from contracts
- RoadmapOffline mode for the crew app (queue work on site, sync when signal returns)
- RoadmapWhatsApp notifications to clients and crews (messages passed through at cost)
ShineStack, straight answers.
- Do cleaning staff count as users?
- Yes — supervisors and teams who use the crew app or a Telegram link are users just like the office, and your band is simply your total team size. One flat price per band, no per-head licences.
- Does it do rosters and checklists?
- Not yet — both are on the roadmap and clearly marked. Today you schedule teams on the dispatch board and capture hours and notes per site.
Still have a question? Email us or book a demo.
See ShineStack on your own workflows.
A free 20-minute walkthrough on a real cleaning workspace — your disciplines, your words. No trial to fiddle with, no card, no pressure.
Need quoting logic no one else has? Bespoke engineering is available from R15,000 — ask on the demo.