Software for waterproofing & painting contractors
Rate build-up quoting, jobs, site teams and sign-off — one system for waterproofers, painters and coating applicators.
Nothing to switch on. Nothing per head.
One price by the size of your team. No VAT is charged. Cancel anytime.
Your stack comes complete
Every capability a waterproofing & painting business needs is in CoatStack from day one — quoting, jobs, dispatch, the crew app, call-outs, stock, HSE and the numbers. No module menu, no add-ons.
Priced by team size, not per head
One monthly price for your whole team, in bands from up to 3 users to unlimited. Per-user tools charge R700–R1,300 a head every month.
Office and field on one plan.
Technicians and crews log hours, progress and notes from the crew app or a Telegram-bound link — every person is one user on the same band, with no per-head licences.
How a job runs through CoatStack.
The same words, stages and hand-offs your office and crews already use — in one system instead of a spreadsheet, a WhatsApp group and a filing cabinet.
- 01
Quote from rate build-ups: every work type is an assembly of materials, labour and sundries priced live from your own price book, with the number of coats driving the quantities.
Included - 02
Set your commercial rules once — separate markups for painting, waterproofing and roofing, P&G, contingency, waste, access uplift, deposit and travel bands by crew size — and every quote applies them.
Included - 03
A won quote becomes a Job with a plan, a crew and a day on the dispatch board; call-outs log against the client and site.
Included - 04
Crews log hours and progress from the crew app or a Telegram-bound link; planned-vs-actual rolls up so you see the overrun before the month-end.
Included - 05
Close the Job with a sign-off pack PDF — handover checklist and photos — filed against the client for the guarantee period.
Included
Workflows for every discipline in waterproofing & painting.
You choose your disciplines at signup and per job. Multi-trade? A workspace can hold disciplines from more than one FieldStack edition.
Waterproofing (torch-on & liquid)
Torch-on, liquid-applied and cementitious systems quoted by the coat and delivered by the job.
See the workflowPainting
Interior and exterior painting priced per m² and coat, with the painting markup applied separately.
See the workflowRoof coatings
Roof coating systems — prep, primer and top coats — quoted and delivered as one job.
See the workflowDamp-proofing
Rising and penetrating damp remediation quoted by system and delivered with sign-off.
See the workflowFloor & epoxy coatings
Epoxy and polyurethane floor systems for industrial and commercial clients.
See the workflowAll of it. On every band.
Included is built and in use today.Set up for you is configuration we do with you at onboarding.
- Rate build-up quotingIncluded
each work type is an assembly of materials, labour and sundries priced live from your own price book. Old quotes keep the price they were quoted at.
- Commercial rules set onceIncluded
markups per section, P&G, contingency, waste, access uplift, deposit %, quote validity, guarantee years and travel bands by crew size.
- Printable quote document with status tracking (Draft, Sent, Accepted, Declined).Included
- Section markups for Painting, Waterproofing and Roofing so a mixed scope prices each part correctly; fixed-rate override with the margin still visible.Included
- CRM spineIncluded
clients, sites, contacts and contracts, with monthly retainers where you have them. Every quote, job and timesheet hangs off the client.
- Lead pipelineIncluded
a Kanban board with your own stages, a hosted web enquiry form (or a form snippet for your site), duplicate matching and templated email follow-up. Quotes and POs move the card for you.
- Jobs with an editable planIncluded
tasks, assignees, hours and dates, a change log, and planned-vs-actual as the work lands.
- Jobs & dispatchIncluded
a weekly board by person or crew; drag a job onto a day to schedule and assign it, with a warning when someone is double-booked.
- Crew appIncluded
an installable phone app for the people on site: today's jobs, status, subtasks, hours, notes, navigate and call the client. It keeps working with no signal: today's work is held on the phone, what the crew records is queued, and it syncs by itself when signal returns.
- Timesheets & daily updatesIncluded
crews log hours and progress from a link, with Telegram bot binding for your team.
- Call-outs & SLAIncluded
log faults and maintenance against the client and contract, with response and resolution timers by priority, a pause while you wait on the client, and billable hours captured on the call-out to raise an invoice record.
- Stock & assetsIncluded
materials and consumables by quantity with reorder alerts and a movement log; receive and stocktake with the phone camera; serialised kit tracked to the job it went into; an asset register with custody history.
- HSEIncluded
a South African catalogue of certificates, medicals and appointment letters tracked to expiry, plus a client-ready Field HSE file compiled per project as a PDF.
- Documents & exportsIncluded
typed files against each job (PO, quote, photos, as-builts, snags…), a sign-off pack PDF with handover checklist and photos, and branded Excel/PDF exports.
- TrainingIncluded
your own SOPs as scheduled tests, hand-written or AI-drafted, with per-question results so you see what the team keeps getting wrong.
- Business dashboardIncluded
won value against real cost and overheads, margin by client, SLA and retainer strips, a health score graded A–D, and an AI business review in plain language.
- Your brandIncluded
logo and colours across the app, branded login link, branded PDFs and Excel.
- Your wordsSet up for you
Jobs, Call-outs and module names read the way your trade talks, configured at onboarding.
- Your stagesSet up for you
pipeline stages, contract types and HSE file indexes set up for how you sell and deliver.
On the CoatStack roadmap.
We only sell what's built. These are next — ask on the demo where each one sits in the queue.
- RoadmapProduct-system libraries with coverage rates per substrate (full coats-and-coverage estimator inside the app)
- RoadmapGuarantee certificates generated at sign-off, tracked to expiry
- RoadmapOffline mode for the crew app (queue work on site, sync when signal returns)
- RoadmapWhatsApp notifications to clients and crews (messages passed through at cost)
CoatStack, straight answers.
- Is the quoting really per coat?
- Assemblies carry material, labour and sundry components whose quantities scale with the coat count you enter, priced from your price book. Coverage-rate libraries per product system are on the roadmap and clearly marked as such.
- Can we keep our Excel estimator meanwhile?
- Yes — many contractors run both during onboarding. We load your rates into the price book so the numbers match before you switch.
- Do site crews need laptops?
- No. They get the crew app on their phones or a Telegram link for hours and progress.
Still have a question? Email us or book a demo.
See CoatStack on your own workflows.
A free 20-minute walkthrough on a real waterproofing & painting workspace — your disciplines, your words. No trial to fiddle with, no card, no pressure.
Need quoting logic no one else has? Bespoke engineering is available from R15,000 — ask on the demo.